South Dakota Dental Association Annual Session

The South Dakota Dental Association (SDDA) views the Exhibit Hall as an integral part of the educational and scientific programs during Annual Session. Exhibitors are limited to firms, organizations, and agencies whose exhibits promote an awareness of products, technologies and services that are recognized and approved by the SDDA as adding value to the SDDA Annual Session. Products or services eligible for exhibiting at the SDDA Annual Session must be germane to, and effective and useful in, the practice of dentistry. Products and services offered by responsible companies that are not related to dentistry, but are of interest to dentists, may exhibit, at the discretion of the SDDA, however not be assigned space until all dental-related companies receive their assignments. The SDDA has the sole right to determine the final eligibility/qualification of any firm, organization, agency, or product for inclusion in the Exhibit Hall. Rulings of the SDDA shall, in all instances, be final. If the SDDA finds that an approved company misrepresented itself to gain approval to exhibit, the SDDA reserves the right to cancel the contract at any time, including while onsite at the meeting. If the SDDA cancels misrepresented company’s contracts, the company is responsible for any fees due to the SDDA or its vendors at the time of cancellation.

Carefully examine the exhibit hall layout prior to choosing your booth. Changes are made to the floor plan as booths are sold.

Exhibit Hall Layout

Subletting or dividing exhibit space is not allowed except by permission of the planning committee. Distribution of materials and displays must be limited to the booth space purchased.

$625 for 1 booth 
Each additional booth, $525 per booth 

After April 16, 2025
$725 for 1 booth
Each additional booth, $625 per booth

All exhibitors with a paid reservation by April 16, 2025, will be listed in the Annual Session Program book.

A 50% refund will be issued until April 21, 2025. NO refunds will be given after that date.

Extenuating circumstances are to be evaluated by the SDDA Annual Session Planning Committee.

Thursday, May 15, 2025 - 3:00-5:00pm, the SDDA will host the Exhibit Hall Reception! This is a great opportunity to demonstrate new products, services, and network with dental professionals. One free drink ticket will be provided to each booth representative registered. 

Register at the SDDA registration desk inside for materials.
Wednesday, May 14, from 2:00 pm - 7:00 pm MT or Thursday, May 15 from 7:00 am - 8:00 am MT.

Note: Installation is recommended Wednesday due to congestion from dental professionals arriving on Thursday morning for registration. 

Thursday, May 15, 7:30 am - 5:00 pm MT
Friday, May 16, 8:00 am - 1:00 pm MT

• 10’ x 10’, carpeted, with black pipe and drape and wastebasket.
• 1 complimentary 8’ skirted table and two chairs.
• Extension cords, power strips, etc. may be required and will be the exhibitor’s responsibility.
• Access to electricity is available. Higher voltages will require special handling. Such advance arrangements and special charges are the responsibility of the exhibitor and are at the expense of the exhibitor.
• Free Wi-Fi and Complimentary coffee 
• For decoration guidelines, an exhibitor contract email will be sent following registration.

Friday, May 16, no earlier than 1:00 pm.

Vendors that remain until 1:00pm on Friday, May 16, will have the opportunity to be put into a drawing, if chosen your company will be refunded for the price of one booth, valued at $625.00. We encourage removal of exhibit no earlier than 1:00pm to take full advantage of your time with our attendees. Removal must be completed by 3:00 pm unless advance arrangements have been made with the convention center.

Exhibitor Information & Guidelines

Only representatives listed on the registration form and wearing an SDDA issued name badge will be allowed in the exhibit hall.

All exhibitors with a paid registration by April 21, 2025, will be listed in the Annual Session Program Book.

Extra advertising highlighting your company is available in the SDDA program book! Please see back form to purchase.

· Half Page (5^..75” W x 4.5” H with bleed) $95.00

· Full Page (5.75” W x 8.75” H with bleed) $145.00

When building ad refrain from having text right to the edge as 1/4” will be trimmed from measurements stated above. Submit color ad to: 
melissa@sddental.org by April 21, 2025.

Expand your company or business profile at the SDDA Annual Session!
Sponsorship is a great way to educate and promote your products and business. The SDDA has many different opportunities for you to choose from and a vast selection of price points that fit your budget! Let us help you engage with our attendees! Consider sponsoring a refreshment break, speaker, entertainment, a CE lunch, or ask Melissa about other possibilities to have your name represented at Annual Session!

SDDA attendees have a chance to win a cash prize drawing by collecting 10 different vendor signatures on Friday, May 16, at 12:45pm.

In addition we encourage our exhibitors to have their own drawings or contests. Prizes may be a product or service offered by the exhibiting company, organization or commercial product of general appeal. The product or service must be usable by the winner without the purchase of additional goods or services.

Note: If you would like a prize given during the Friday, May 16, 12:45 drawing, please check box on form or email Melissa. Name will be chosen and the winner will retrieve prize from your booth.

We understand the effort it takes in having a booth and the importance of timing in meeting with attendees, especially during breaks. A wide variety of concessions will be available for purchase onsite in the exhibit hall from 11am to 1pm. We encourage our vendors to get lunch early in order to be present when attendees are released from continued education sessions.

Vendors are responsible for shipping of packages to and from The Monument. The facility asks that packages arrive no sooner than three business days prior to the first move in day, unless approved by The Monument. Shipments should be mailed to: 

The Monument
2025 SDDA Annual Session
Vendor Name & Booth #
444 Mt Rushmore Road N. 
Rapid City, SD 57701

DoubleTree by Hilton (formerly known as Holiday Inn)
505 N 5th Street
Rapid City, SD 57701
Phone: 844-516-6415
Reference: SD Dental Association 2025 Convention

Elevation Inn & Suites
950 N St
Rapid City, SD 57701
Phone: 605-737-4656
Reference: SD Dental Conference

Please register under individual names and not company names.

2024 Annual Session Registration Numbers (Sioux Falls, SD):
Dentists:    
Hygienists:         
Assistants:         
Office Staff:      
Students:           

2023 Annual Session Registration Numbers (Sioux Falls, SD):
Dentists: 241
Hygienists: 202
Assistants: 338
Office Staff: 49
Students: 3

2022 Annual Session Registration Numbers (Rapid City, SD):
Dentists: 188
Hygienists: 120
Assistants: 214
Office Staff: 31
Students: 1

2021 Annual Session Registration Numbers (Sioux Falls, SD):
Dentists: 261
Hygienists: 92
Assistants: 343
Office Staff: 31
Students: 0

2020 Annual Session (Sioux Falls, SD):
Cancelled due to COVID-19